Purpose of the Role and Overview:
Managing financial transactions, records, and reporting. Additionally, you will oversee the student
voucher process and handle student registration payments for new classes or semesters, ensuring
accuracy and compliance with established policies and procedures.
Job Description:
● Maintain accurate financial records, including accounts payable, accounts receivable,
and general ledger entries. Ensure timely processing of invoices, payments, and
expense reports.
● Coordinate the student voucher process, including verifying eligibility, processing
voucher requests, and reconciling payments with educational institutions or
sponsors.
● Communicate effectively with students, parents, and external agencies regarding
voucher status and requirements.
● Student registration payments for new classes or semesters, including processing
tuition fees, course materials, and other related expenses.
● Assist students with payment inquiries, refunds, and financial aid applications as
needed.
● Assist in monitoring and managing departmental budgets, tracking expenses, and
preparing financial reports for review by management.
● Identify variances and recommend corrective actions to ensure budget compliance.
● Prepare and distribute financial reports, statements, and analyses to stakeholders as
required.
● Assist in financial forecasting, budget planning, and other strategic financial
initiatives to support organizational goals.
● Ensure compliance with relevant accounting standards, regulations, and internal
controls.
● Assist in audits and reviews by providing documentation and explanations as
needed.
● Collaborate with other departments, including academic, administrative, and
student services, to address financial issues, streamline processes, and support
overall organizational objectives.
Daily Tasks:
1. Record financial transactions in the Odoo (accounts payable, accounts receivable, general
ledger).
2. Process student payments for registrations, tuition fees and other expenses.
3. Verify and reconcile student vouchers, ensuring eligibility and compliance.
4. Respond to student and parent inquiries about payments, refunds, and financial aid.
5. Check and process invoices and payments to vendors and suppliers.
6. Monitor and update financial records for accuracy.
7. Communicate with relevant departments regarding student financial matters.
Weekly Tasks:
1. Reconcile bank statements with financial records.
2. Review and process outstanding accounts receivable/payable.
3. Prepare financial summaries for management review.
4. Assist in tracking departmental budgets and spending.
5. Check for discrepancies in financial records and correct them.
6. Follow up on unpaid student fees and send reminders if necessary.
7. Coordinate with academic and administrative departments on student financial issues.
Monthly Tasks:
1. Prepare and distribute financial reports and statements for management.
2. Conduct budget reviews and track expenses against projections.
3. Reconcile student voucher payments with educational institutions or sponsors.
4. Assist in payroll processing and employee expense reimbursement.
5. Ensure compliance with financial policies and regulatory requirements.
6. Support audit preparations by organizing financial documents.
7. Evaluate financial processes for improvements and efficiency.
8. Check and provide the required documents for Linux Lab (Cambodia) Taxation.
Quarterly Tasks:
1. Assist in financial forecasting and budget planning.
2. Conduct internal financial audits to ensure compliance.
3. Review student payment trends and suggest strategies to improve collection.
4. Update financial policies and procedures as needed.
5. Prepare and present reports for board or management meetings.
6. Assess financial risks and recommend mitigation strategies.
